Silicon Valley and Monterey Bay Area

The Leukemia & Lymphoma (LLS) Society utilizes Paycor, an accounting center based in Cincinnati, Ohio, to process all Team In Training contributions. In your TNT Kick Off packet are the Paycor Donation Submission Instructions which include the Donation Submission Form (for individual participants) as well as the Team Donation Submission Form (in the event you have formed a corporate or non-corporate team and have a donation that should be split evenly among all team members), which you will complete and submit to the Accounting Center with your donations. Mailing labels have also been provided for your use. 

Paycor Forms

Extra copies of the Instructions and Donation Forms can be downloaded by clicking:

Spring 2012 Season  (Formerly called Winter Season)

Summer 2012 Season (Formerly called Spring Season)

Fall 2012 Season

• Pages one and two are instructions.
• Page three of the Donation Submission Form is a summary page that identifies you, your chapter, the event you are participating in and the total of the donations enclosed.
• Page four of the form is the Credit Card Donation section to list all information for credit card donations.
• Page five of the form is the Cash Donation Information section used to record donor information for cash contributions that have been converted into your personal check and/or for listing donor information that is not provided on a check (i.e., no address, or change of address).
• Page six of the form is the Team Donation Submission Form.  Please complete this form IN ITS ENTIRETY and make sure to include HOW MUCH should be credited to EACH team member.

Instruct your contributors to forward all mailed donations directly to you. Do not have your contributors send donations directly to the Accounting Center P.O. Box. (Those donations made via your personal Team In Training web page are processed directly - there is no need for you to complete a form or mail anything for these donations!)

In order to effectively process your contributions and to ensure accurate and timely postings to your account, it is important that you closely follow the instructions outlined below.

Thank yous and Receipts for Donors

If you supply us with your donors' names and addresses (on checks, Cash Donation Forms or Credit Card Donation Forms), LLS sends thank you letters to all donors. Donors who contribute via your online fundraising page will receive a thank you from LLS via e-mail, rather than via postal mail. These acknowledgments, in addition to the donors' canceled checks or credit card statements, serve as receipts. We do, however, highly recommend that you personally acknowledge all contributions you received in your fundraising efforts as well.

Please note: LLS does not sell or share our mailing lists. Your donor's name will be in our database so they may be thanked for their donation and they may receive future correspondence about LLS or the Team In Training program. If your donor does not want to receive additional mailings from LLS, please block out their address on their check or do not include it on the cash donation form. However, this also means they will not receive a thank you from LLS.

Handling Contributions

Send in your contributions early and consistently -- do not wait to turn them in! Credit cards and checks expire, so you want to send them to Paycor as quickly as possible. We recommend mailing in donations weekly. Gather all the funds you have received for that week and group them according to type of contribution, i.e. check, cash, credit card or matching gift and process as follows:

Cash Contributions

DO NOT SEND CASH! Convert cash contributions and any foreign currency into a check or money order (payable to The Leukemia & Lymphoma Society). Complete the Cash Donation section of the Donation Submission Form for all cash contributions to ensure proper acknowledgment of gifts and so they may receive a receipt for tax purposes. The Paycor Accounting Center will not be liable for any lost or stolen cash donations.

Foreign Currency

Foreign Currency by definition means any check that is drawn off of a NON-U.S. bank, OR does not have "U.S. dollars" imprinted on the check. ("U.S. dollars" may not be hand written on the check.) The participant must convert this type of donation into U.S. dollars. Deposit the donation into your personal account and write a check for the amount of the U.S. currency and forward it to the Accounting Center with the completed Cash Donation section of the Participant Donor Form to ensure proper acknowledgement of the donation. (Note: Donors outside the U.S. may find it easier to make a contribution by credit card, which will be charged in U.S. dollars.)

Check Contributions

Write your name, team, sport and "Silicon Valley Monterey Bay Area Chapter" in the memo section of each check, then simply batch and enclose. [Note: If there is no name and/or address on the check, use the Cash Donation section of the Donation Submission Form to identify the name and address of the donor.  This ensures proper acknowledgment of the gift and they will also receive a receipt for tax purposes.]

• DO NOT STAPLE OR TAPE CHECKS TO DONOR FORMS.
• DO NOT SEND POSTDATED CHECKS- hold these in your possession until the check date is valid.
• DO NOT SEND CHECKS DATED OVER 3 MONTHS OLD-these checks will not be accepted and will be returned. It is important to send in your donations in a timely manner.
• Please review checks to ensure they are signed and dated.

Credit Card Contributions

Complete the Credit Card Donation Information section of the Donation Submission Form for all credit card contributions. Be very careful to be accurate and complete when copying the credit card information (account number, expiration date, $ amount), as errors will result in denied approval. The Accounting Center can only process Visa, MasterCard, and American Express.

Matching Gift Contributions

Make a copy of the donation and attach it to the matching gift form (which can be found in your Kick Off packet or here), and make sure your name, team, event and "SVMB Chapter" are written on the form. Then send it to:

TNT-Bookkeeper
The Leukemia & Lymphoma Society
675 North First Street, Suite 1100
San Jose, CA 95112-5156

Forwarding Contributions to the Accounting Center

Accumulate your contributions, complete the Donation Submission Form as outlined above, make a photocopy of everything you will submit, and send in donations weekly to the Accounting Center. A set of labels to the Accounting Center in Cincinnati, Ohio (address below) is included in your TNT Kickoff packet for your convenience. Be sure to use sufficient postage.

The Leukemia & Lymphoma Society - Silicon Valley Monterey Bay Area Chapter
Dept. # 958
PO BOX 145900 - Cincinnati, Ohio 45250

To access Paycor label format, click here

Please Note: DO NOT SEND YOUR DONATIONS VIA UPS or FEDEX - they will not deliver to a Post Office Box address. You may use Express Mail or Certified Mail through the Post Office.

You must allow 10-14 business days from the time you mail in your donations for them to be posted to your account.  

• Keep a log of all of your donations received as well as copies of everything that you mail in.
• VERY IMPORTANT: To ensure timeliness and accuracy, please use only the Donation Submission Form to submit your donations to the Accounting Center. Do not send any sponsor forms, donor cards, donor letters, etc., to the Accounting Center. These items are not necessary, slow down processing and add to your mailing costs.